AGM & Conference

May 8 - 10, 2019
Harrison Hot Springs

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2019 AGM & Conference

Lower Mainland Local Government Association 

Harrison Hot Springs Resort & Spa / May 8 - 10


 

Each year we welcome Elected Officials and those involved in Local Government to attend this 2.5 day conference. This event includes a trade show along with workshops, seminars, and keynote speakers, as well as our annual AGM and resolution session. Workshop Applications, Sponsorship Commitments and Charitable Non-Profit Trade Show Applications for the 2019 Conference are now available and open for submission.  
 
The Lower Mainland LGA conference will be your best opportunity to make connections across the region and ensure that what matters most to you finds its way into policy so that the communities and regions of the Lower Mainland LGA continue to thrive. Registration opens February 2019. 
 
 

2019 Preliminary Program / Outline 

Harrison Hot Springs Resort & Spa
100 Esplanade Avenue
Harrison Hot Springs, BC V0N 1K0
 
Preliminary Program / Outline

Wednesday, May 8 
Pre-Conference Sessions
Official Opening Session & Keynote (7pm start)
Welcome Reception, Trade Show & Networking

Thursday, May 9
UBCM President's Address
Educational Sessions & Workshops
AGM & Resolutions
Evening Networking Reception & Trade Show
Annual Banquet Dinner & Entertainment
 
Friday, May 10
Educational Sessions & Workshops
Conference Closing Keynote (ends at approx. 1pm)
 
Conference Start & End Times: Please note that the pre-conference sessions begin the afternoon of May 9th usually after 3:00pm. The official opening session begins at 7:00pm. The conference ends at approximately 12:30pm on Friday May 11th. Most attendees arrive in Harrison on the Wednesday afternoon and depart on Friday afternoon following the conference. 
    

Resolutions

Lower Mainland LGA members were invited to submit resolutions for consideration at the upcoming AGM.  The deadline to submit resolutions is Friday, March 22, 2019 

 

Nominations

Lower Mainland local government elected officials were invited to run for a for a position on the Lower Mainland LGA Executive. The deadline for nominations is Friday, March 29, 2019.  
 

Registration - Opens February 2019

EARLY BIRD (On or before March 31st): $375.00 + $65.00 for Banquet
After March 31st: $445.00 + $75.00 for Banquet
 

Guest/Spouse Meal Package Registration: The Lower Mainland LGA Executive appreciate that our members often travel in their role as an elected official, resulting in time away from loved ones at home. In an effort to facilitate joint travel, we continue to subsidize the spouse meal package. This is available for $165.00 + GST (banquet tickets are sold separately). This includes 3 coffee breaks, 2 receptions, 1 luncheon and 2 breakfasts.

Additional Banquet Tickets: 
$65.00 + GST on or before March 31st  
$75.00 + GST after April 1st  
 

Sponsor/Exhibitor Registration: The sponsor/exhibitor discounted registration rate for meals and access to the sessions is $275.00. Banquet tickets are also available for purchase at the above listed prices. Please email sparsons@rareaffairs.ca if you are a sponsor or exhibitor wishing to register at the discounted rate. A discount code will be emailed to you.
 
Payment Methods: Credit card payment will be accepted with your online registration. Cheques should be made payable "LMLGA" and sent to: Jamee Justason, LMLGA Executive Coordinator, C/o UBCM, 60 - 10551 Shellbridge Way, Richmond BC, V6X 2W9. 

Cancellation Policy: The refund deadline has now passed. Cancellations received in writing on or before Friday, April 26th, will incur a $50.00 (incl. GST) administration fee. All cancellations after the registration deadline will not be eligible for a refund. 

All alterations or cancellations must be made in writing to Sherryl Parsons of Rare Affairs at sparsons@rareaffairs.ca

Transfer of Registration: All fully paid registrations are transferable to other persons from the same organisation. Transfer requests must be made by the registered individual and sent to Sherryl Parsons of Rare Affairs at sparsons@rareaffairs.ca. Details must include the full name of the replacement person as well as their title, business address, contact phone number and email address. All other registration details will be assigned to the new registrant unless otherwise specified. The transfer deadline is Friday, April 26th.
 

Accommodations


Hotel rooms at the Harrison Hot Springs Resort & Spa can be booked at a discounted convention rate by calling 1-800-663-2266. To receive the discount, please let them know that you are with the Lower Mainland Local Government Association. Rates start at $149 per night for the main hotel.

Important: Please note that a non-refundable deposit for the first night’s room and tax is required at the time of booking. The group rate is available May 7 – May 12 based on availability at the time of booking.

Conference Start & End Times: Please note that the pre-conference sessions begin the afternoon of May 9th usually after 3:00pm. The official opening session begins at 7:00pm. The conference ends at approximately 12:30pm on Friday May 11th. Most attendees arrive in Harrison on the Wednesday afternoon and depart on Friday afternoon following the conference.   
 

Sponsorship & Trade Show Participation


The Lower Mainland LGA is pleased to present the Sponsorship Opportunities for the 2019 Conference. Below you will find the link to download the sponsorship opportunity listing. Returning sponsors will be given until January 15, 2019 to secure the same sponsorship option as last year. 

Allocation of tradeshow booth spaces will first be provided to retuning sponsors followed by returning exhibitors. Confirmation of both returning sponsors and exhibitors. New sponsors and exhibitors are welcome to the remaining trade show spaces on a first come, first serve basis after February 15, 2019. 

Sponsorship Documents for Download:
2019 Sponsorship Opportunities

2019 Exhibitor Agreement 
2019 Tradeshow Participant FAQ Sheet (coming soon)
 

Session/Workshop Proposals


Session proposal submissions are due on January 15th, 2019. Final program decisions will take place in mid February and applicants will be notified by February 27, 2019. To request a Word version of the application, please email sparsons@rareaffairs.ca. 

2019 Session Proposal Guide   

 

Charitable Non-Profit 2019 Partner  

Apply to become the 2019 Lower Mainland LGA Conference Charitable Non-Profit Partner and participate in the conference trade show. Below you will find the link to the 2019 Charitable Non-Profit Trade Show Application. For a version of the application in Word, please email sparsons@rareaffairs.ca. 

2019 Charitable Non-Profit Trade Show Application

The successful 2018 applicant and recipient of our speaker gift donations was PADS. PADS breeds, raises, trains and places fully certified Assistance Dogs. Our service and hearing dogs provide life-changing independence to those with a physical disability other than blindness and to those who are deaf or hard-of-hearing. Our accredited facility dogs work with a variety of community care professionals and facilities such as educational facilities, hospitals, hospices and police victim service units to help support healthy communities. 

 

Applications for the 2019 Chartitable, Non-Profit Partner will be accepted between September 2018 and February 1, 2019. 

© 2016 Lower Mainland LGA