AGM & Conference

May 10 - 12, 2017
Harrison Hot Springs, B.C.

Click here for event details.

2018 AGM & Conference

Lower Mainland Local Government Association 
Whistler Conference Centre - May 9-11

Each year we welcome Elected Officials and those involved in Local Government to attend this 2.5 day conference. This event includes a trade show along with workshops, seminars, and keynote speakers, as well as our annual AGM and resolution session. Workshop Applications, Sponsorship Commitments and Charitable Non-Profit Trade Show Applications for the 2018 Conference are now available and open for submission.
 

2018 Preliminary Program / Outline 

Whistler Conference Centre
4010 Whistler Way,
Whistler, BC V0N 1B4

Wednesday, May 9 
Pre-Conference Sessions
Official Opening Session & Keynote (7pm start)
Welcome Reception, Trade Show & Networking

Thursday, May 10
UBCM President's Address
Educational Sessions & Workshops
AGM & Resolutions

Evening Networking Reception & Trade Show
Annual Banquet Dinner & Entertainment 

Friday, May 11
Educational Sessions & Workshops
Conference Closing Keynote (ends at approx. 1pm)

Resolutions


LMLGA members were invited to submit resolutions for consideration at the upcoming AGM.  The deadline to submit resolutions is Friday, March 23, 2018. 


Nominations


Lower Mainland local government elected officials were invited to run for a for a position on the LMLGA Executive. The deadline for nominations is Friday, March 30, 2018. 


Registration

EARLY BIRD (On or before March 31st): $375.00 + $65.00 for Banquet
After March 31st: $445.00 + $75.00 for Banquet

Registration Opens February 1, 2018

Guest/Spouse Meal Package Registration: The LMLGA Executive appreciate that our members often travel in their role as an elected official, resulting in time away from loved ones at home. In an effort to facilitate joint travel, we continue to subsidize the spouse meal package. This is available for $165.00 + GST (banquet tickets are sold separately). This includes 3 coffee breaks, 2 receptions, 1 luncheon and 2 breakfasts.

Additional Banquet Tickets: 
$65.00 + GST on or before March 31st  
$75.00 + GST after April 1st  

Sponsor/Exhibitor Registration: The sponsor/exhibitor discounted registration rate for meals and access to the sessions is $275.00. Banquet tickets are also available for purchase at the above listed prices. Please email sparsons@rareaffairs.ca if you are a sponsor or exhibitor wishing to register at the discounted rate. A discount code will be emailed to you.

Payment Methods: Credit card payment will be accepted with your online registration. Cheques should be made payable "LMLGA" and sent to: Jamee Justason, LMLGA Executive Coordinator, C/o UBCM, 60 - 10551 Shellbridge Way, Richmond BC, V6X 2W9. 

Cancellation Policy: Cancellations received in writing on or before Friday, April 27th, will incur a $50.00 (incl. GST) administration fee. All cancellations after the registration deadline will not be eligible for a refund. 

All alterations or cancellations must be made in writing to Sherryl Parsons of Rare Affairs at sparsons@rareaffairs.ca

Transfer of Registration: All fully paid registrations are transferable to other persons from the same organisation. Transfer requests must be made by the registered individual and sent to Sherryl Parsons of Rare Affairs at sparsons@rareaffairs.ca. Details must include the full name of the replacement person as well as their title, business address, contact phone number and email address. All other registration details will be assigned to the new registrant unless otherwise specified. The transfer deadline is Friday, April 27th.

 

Accommodations


Accommodations for the 2018 conference are available for a discounted group rate at the newly renovated Delta Whistler Village Suites located at 4308 Main Street, Whistler British Columbia, V0N 1B4. This is just a short distance away from the Whistler Conference Centre (a 3-5 min walk).

Rates are available between $149 and $179 per night. The suites are spacious and upgraded with the latest technology for business travel. Self parking is available at a group rate of $20 per night.

Please note that a non-refundable deposit for the first night’s room and tax is required at the time of booking. The group rate is available May 8 – May 12 based on availability at the time of booking.

Conference Start & End Times: Please note that the pre-conference sessions begin the afternoon of May 9th. The Official Opening Session begins at 7:00pm. The conference ends at 1:00pm on Friday May 11th.
 

Sponsorship & Trade Show Participation


The Lower Mainland LGA is pleased to present the Sponsorship Opportunities for the 2018 Conference. Below you will find the link to download the sponsorship opportunity listing. Returning sponsors will be given until January 15, 2018 to secure the same sponsorship option as last year. 

Allocation of tradeshow booth spaces will first be provided to retuning sponsors followed by returning exhibitors. Confirmation of both returning sponsors and exhibitors is required by February 1, 2017. After February 1, 2017 new sponsors and exhibitors are welcome to the remaining trade show spaces on a first come, first serve basis. 

Sponsorship Documents for Download:
2018 Sponsorship Opportunities

2018 Exhibitor Agreement
2018 Exhibitor Shipping Instructions (Coming Soon)
2018 Tradeshow Participant FAQ Sheet (Coming Soon) 

 

Charitable Non-Profit Trade Show Booth Application

The Lower Mainland LGA Conference Committee will carefully weigh all applications and allocate a trade show booth to a Lower Mainland charitable non-profit organization at no charge as well as provide one complimentary registration to a representative from the organization. 

Successful applications will serve as the inspiration for the annual "speaker gift" donations, which includes a financial donation that will be made to the successful charitable non-profit applicant on behalf of the conference speakers as a thank you for their speaking contribution. 

The successful 2017 Non-Profit Trade Show applicant and recipient of our speaker gift donations was Take A Hike Youth at Risk Foundation. Take a Hike is a proven, full-time alternative education program that engages at-risk youth through a unique combination of academics, adventure based learning, therapy, and community involvement. Its purpose is the enable at-risk youth to positively change their lives in order that they graduate from high school and realize their full potential. To learn more, visit www.takeahikefoundation.org. 

 

 

© 2016 Lower Mainland LGA